MedbooksFor healthcare businesses

Clearer finances, stock and compliance for
healthcare businesses

MedBooks helps pharmacies, hospitals, diagnostics and distributors organise financial records, track stock and expiry, manage tax and follow up HMO claims.

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Who it’s for

Built for the healthcare supply chain

Beyond patient care

A healthy business needs more than good care.

Stock purchases, product expiry, operating expenses, tax obligations and cash flow all influence performance. MedBooks helps you answer the questions behind them.

Pharmacy overview
October
Example
Slow-moving stock₦910,000No sales in 90 days
Stock at expiry risk₦284,00014 items · 60 days
Profit after expenses₦1.6M+8% vs Sept
Tax and compliance
VAT returnFiled
PAYEFiled
Withholding taxDue 21 Nov
Revenue by departmentPharmacy
Laboratory
Outpatient
Monthly accountsOrganised and ready for your accountant
Ready
123456
  1. 1Which stock is tying up too much capital?
  2. 2Are expired items or stock gaps eating into margins?
  3. 3What is the business earning after operating costs?
  4. 4Are tax records organised and up to date?
  5. 5How is each branch or department performing?
  6. 6Can you show your financial position when lenders ask?

What MedBooks helps you manage

The financial operations behind a well-run healthcare business.

Stock this weekExamplePRODUCTMOVEMENTSTATUS
Amoxicillin 500mg120 boxes
Moving well
Paracetamol syrup48 bottles
Expires 03 Jan
ORS sachets200 sachets
6 shortVitamin C tablets75 packs
Slow-moving
Example data

01 · Inventory oversight

See stock movement, expiry and discrepancies before they hit your margins.

Improve visibility into the issues that could affect margins and working capital.

  • Stock movement
  • Product expiry
  • Inventory discrepancies
HMO claimsOutstanding₦154,950
Claim #1042₦184,500Paid
Claim #1057₦96,200Outstanding
Claim #1063₦212,000SubmittedClaim #1071₦58,750Outstanding
Example data

02 · HMO claims tracking

Know what is outstanding and follow up on payments.

Keep relevant HMO claims and receivables organised. The exact scope depends on the service provided and information available.

VATValue added tax
PAYEPay as you earn
WHTWithholding tax
CITCompany income tax

03 · Tax and compliance support

Information organised for the follow up on payments.

Support preparing and organising what is required for applicable obligations, including VAT, PAYE, withholding tax and company income tax where relevant.

A clearer view of your business

From everyday transactions
to useful financial insight.

  1. 1
    Your pharmacy
    Branches
    Reporting needs
    Challenges

    Understand your operations

    We learn about your pharmacy, its structure, reporting needs and challenges.

  2. 2
    Sales
    Purchases
    Expenses

    Organise your records

    Transactions, purchases and expenses are captured through the agreed process.

  3. 3
    Inventory
    Expiry
    Tax
    HMO claims

    Monitor stock and obligations

    Inventory, expiry, tax requirements and HMO claims are organised for visibility.

  4. 4
    Monthly report
    Revenue
    Profit

    Review performance

    Reports show revenue, expenses, profitability and other indicators.

  5. 5
    Your next decision
    Operations
    Compliance
    Growth

    Prepare for the next decision

    Make better-informed decisions about operations, compliance and growth.

Designed for healthcare operations

Financial support that reflects how your facility runs.

From a single pharmacy to hospitals and distributors, MedBooks makes your numbers easier to see, compare and act on.

Get started with Medbooks

Questions

Frequently asked
questions

01
Who is MedBooks for?
Healthcare businesses such as pharmacies, hospitals, clinics and distributors that want clearer records of their finances, stock and obligations.
02
Can MedBooks help with inventory and expiry tracking?
Yes. Drugs, consumables and supplies are tracked for movement, expiry and discrepancies, so issues surface before they affect margins.
03
Does MedBooks handle tax filing?
MedBooks helps prepare and organise the information needed for applicable obligations, including VAT, PAYE, withholding tax and company income tax. Whether filing is included depends on your service package.
04
Can it help us monitor HMO claims?
Yes. Relevant HMO claims and receivables are kept organised so you can see what is outstanding and follow up on payments. The exact scope depends on the service provided and the information available.
05
How much does MedBooks cost?
Pricing depends on the size of your business, number of locations and the services you need. Talk to us and we will recommend a package.
06
Does MedBooks provide audited accounts?
MedBooks keeps your records organised to support financial statement preparation and professional audits. Formal audit opinions are issued by appropriately qualified, independent auditors.

Still have questions?

Our team can talk you through MedBooks.

Talk to our team